Important Instructions: All major purchases/expenses must be pre-approved by a minimum of two voting members of current AIHA Alberta Local Section executives.
Allowed Travel Expenses:
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- Travel to meetings in the own vehicle at $0.55/km (tied to Government of Alberta, Travel, meal and hospitality expenses policy) or other reasonable travel expenses (bus fare, economy airfare).
- One/two-night accommodation if travelling for an evening executive meeting or the AGM.
- Meals not already provided to maximums described in Government of Alberta ($13.00 for breakfast, $17.00 for lunch and $27.00 for dinner).
- No expenses related attendance at AIHA Alberta Section professional development courses or symposia may be claimed; unless you are required to be there to fulfill your executive duties; but executive members may attend sessions without paying a fee and if attending are expected to help organize/run the sessions.
Allowed Business Expenses:
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- Direct costs (speaker fees/expenses, brochure printing and distribution, hotel venue and food fees) associated with an event approved by the Executive.
- People organizing an event need to get a rough budget approved by the executive before starting. (e.g. “will spend up to $_____ for this event”)
- Indirect costs (postage, stationary etc.) associated with the carrying out your duties on the Executive up to $100 per item and other indirect fees over $100 if approved by the Executive.
- Direct ongoing costs that have prior approval from the executive (e.g. Web hosting/consultant support).
- President-Elect, President, Treasurer and Secretary may also claim membership fee for AIHA National while local section directors cand claim AIHA Alberta section membership fees.
Approval:
All expense claims require the approval of Treasurer or if unavailable the President. Executive members cannot approve their expense claims.
NOTE: Expense receipts must be subbmited online for reimbursement.